HIPAA-COMPLIANT REDACTION

Protected Health Information at Zero Risk

Redact clinical records in discovery. HIPAA Privacy Rule, Breach Notification, and minimum necessary standard. De-identify 18 PHI categories. BAA-ready.

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18 PHI Categories Redacted

Identifiers

  • Patient name
  • Medical record number (MRN)
  • Account number
  • Social Security number (SSN)
  • Health plan ID
  • License numbers

Contact & Location

  • Street address
  • City, state, ZIP
  • Country subdivision
  • Telephone number
  • Email address
  • IP address

Dates & Biomarkers

  • Birth date
  • Admission/discharge dates
  • Procedure dates
  • Photo/fingerprint
  • Full face image
  • Identifying numbers

HIPAA Safe Harbor requires removal of 18 specific identifiers (names, geographic data, dates, phone numbers, SSN, MRN, etc.). anonym.legal detects all 18 HIPAA identifiers automatically across 48 languages.

Yes. Batch upload government documents, apply FOIA-specific redaction presets, and generate production-ready PDFs with full audit trail. Supports exemptions b(6) and b(7)(C) for personal privacy.

Yes. We detect PHI entities including MRN (Medical Record Numbers), ICD codes, provider names, prescription info, and insurance IDs. HIPAA BAA available for healthcare organizations.

Reversible encryption (AES-256-GCM) replaces PII with encrypted tokens that authorized users can decrypt later. Permanent redaction (blackout/replacement) cannot be undone. Choose based on your workflow — litigation hold may require reversibility.

HIPAA Privacy Rule Compliance

Safe Harbor Method

Our redaction process meets Safe Harbor de-identification standard under 45 CFR 164.514(b)(1). Removes all 18 HIPAA identifiers. Expert determination not required.

  • Expert determination optional
  • No residual risk assessment
  • Fully documented process
  • Admissible in court

Minimum Necessary Standard

Redact only what's needed for discovery. Preserve clinically relevant information. Complies with 45 CFR 164.502(b). Audit trail for each redaction.

  • Selective redaction per case
  • Audit log per disclosure
  • Authorization tracking
  • OCR-compliant documentation

Why Hospitals & Health Systems Choose This

  • 🏥 Clinical Accuracy: Preserves medical relevance. Clinician approves redactions. No loss of discoverable medical facts.
  • ⚖️ Legal Defensibility: Safe Harbor standard codified in CFR. Expert determination included. OCR-admissible.
  • 🔐 Breach Risk = Zero: Documents never uploaded to cloud. Processed in-memory. Encrypted backups optional. No server retention.
  • 📋 Audit Ready: Every redaction logged. Timestamp, user, method. Exportable for state/federal health department inspection.
  • 💵 Cost Effective: Batch processing. Define once, apply to 5000+ records. Significant cost reduction compared to manual redaction.

Regulatory Coverage

🇺🇸 Federal Requirements

  • 45 CFR 164.502 (Uses/Disclosures)
  • 45 CFR 164.514 (De-identification)
  • 45 CFR 164.308 (Minimum Necessary)
  • Breach Notification Rule
  • HIPAA Security Rule (AES-256-GCM)

State Health Departments

  • California Medical Board
  • New York Health Department
  • Florida Board of Medicine
  • Texas Medical Board
  • Other state AG offices

Business Associate Agreement (BAA) Ready

All HIPAA/HITECH compliance requirements met. Standard BAA template available. OCR pre-approval expedited.

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Start De-Identifying Clinical Records

HIPAA-compliant redaction in minutes. Zero breach risk. Expert determination included.

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Frequently Asked Questions

Safe Harbor removes all 18 HIPAA identifiers from PHI — a prescriptive checklist approach. Expert Determination uses statistical methods to certify re-identification risk is 'very small.' Safe Harbor is simpler but removes more data; Expert Determination preserves more utility. anonym.legal supports both.

Yes. Clinical trial data requires removing direct identifiers (names, MRNs, dates) while preserving medical context. anonym.legal detects 18 HIPAA PHI categories plus clinical-specific identifiers (MRN, provider NPI, procedure codes) and supports date-shifting for longitudinal studies.

The HITECH Act (2009) strengthened HIPAA enforcement with breach notification requirements (notify within 60 days for breaches affecting 500+ individuals), increased penalties (up to $1.5M per violation category), and extended HIPAA requirements to business associates.